Tata Motors Vendor – Extranet

One of the key sectors of growth in Industry in recent times has been automotive manufacturing. Tata Motors Limited is India’s largest automobile company, and one of the top players in the passenger cars segment with a dedicated and ever-increasing dealer distributor network across countries. The vendor extranet for Tata Motors passenger cars service marketing department was developed as a step in the integration of marketing processes and management of relevant information across market functions.

Project Requirement

An effective software solution needed to be developed for the passenger cars service marketing department of Tata Motors that would cater to the requirements of Officers and the vendors of the Company at the same time. Officers need to view the different MIS reports on product off take details by dealers and details of training conducted by vendors for Tata Motors Dealers. On the other hand the vendor extranet module would also help the vendors of Tata Motors to enter dealer data in a categorised manner after logging into the module and obtaining permission for feeding in information.

The admin module would be used at two levels: one at the Head Office level (HO) and the second at the Regional Office level (RO) user. While HO users will be able to streamline a number of functions, RO users will only be able to view reports of their region.

Solution Offered

Allindia Technologies developed the Vendor extranet for Tata Motors passenger cars service marketing department so that the client could leverage maximum benefits from the three modules that are incorporated –

• HO administrative modules
• RO administrative modules
• Vendor module.

The modules can be accessed through a common URL, and unique login ids and passwords provided to each user.

(i) HO Administrative Users

 The HO admin users are able to perform a number of tasks, through the module that include:

• Manage HO User
• Manage Vendor and vendor login
• Manage Product Group
• Manage Product
• Map Vendor with Product
• Manage Product Variant
• Manage product group wise annual target royalty
• Manage product group wise monthly achieved royalty and cumulative royalty
• Manage Dealer Wise Off-take Plan V
• View reports available in the system.

(ii) RO Administrative Users:

RO admin users are able to view and compare data after login. The different reports that are available include:

• Reports by product group total off-take
• Comparison of actual off-take vis-à-vis planned off-take with percentage achievement
• Report on total number of training sessions held in a period
• Report on number of trained employees
• Report on level of trained employees
• Report on site of training

(iii) Vendor Module

After logging into the vendor extranet, the users are able to enter different types of data (sales/ training) according to their types that include

• Central Coordinator (CC)
• Regional Coordinator (RC)
• Regional Coordinator for Sales (RCS
• Regional Coordinator for Training (RCT).

The various vendor functions include:

• Manage Dealer wise Sales Data
• Manage Training Data for Dealer

The Vendor Extranet Module of Tata Motors Passengers Cars Service Marketing department offers such facilities as:  Add, Modify and Delete on each of the modules so HO Admin and RO Admin users of the application can easily maintain the application data contents through the interfaces provided. The module has been developed following standard software engineering process guidelines and web interface development guidelines. The extranet deploys a mixed mode security system that has proved very effective.